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COVID 2020 Programs & Services by Student Status

Stanford Department/Office/Support Group Enrolled Flex Term Leave of Absence
Academic Advising Students will have full access to all academic advising. Students will have full access to all academic advising. Students have access to advising on a limited basis.
Acts of Intolerance Students will have full access to the reporting procedures and follow-up Students will have full access to the reporting procedures and follow-up Students will have full access to the reporting procedures and follow-up support by AoI staff. Follow-up by other support offices like CAPS, OAE, etc will align with the service descriptions listed in this table.
Axess and SUNet ID Students have access to Axess and full-service SUNet ID Students have access to Axess and full-service SUNet ID - their SUNet ID account status will continue to be "active" Students who are granted an official leave of absence by the Registrar's office maintain their full service SUNet ID for the length of their leave of absence.
BEAM Career Education Students will have full access to the programs and services provided by BEAM. Students will have full access to the programs and services provided by BEAM. Students are not eligible for Stanford funded opportunities and/or career fairs/interviews. Students can continue to access handshake and receive advice from a career coach.
Bing Overseas Studies Program (BOSP) Students will have full access to all programs and services provided by BOSP. Full-term study away opportunities will be available when local conditions support program resumption.  Students will have access to short-term study abroad (less than 10 weeks in length) and internship programs. Short-term study abroad and global internship opportunities will be offered in summer (June-August). Students can continue to access online resources and advising from BOSP staff. Students are not eligible to participate in BOSP programs during a leave of absence. Students can continue to access online resources and advising from BOSP staff.
Cardinal Care (Student Health Insurance Plan) All students who are active for Autumn Quarter will be automatically enrolled in Cardinal Care and (as in prior years) will need to make the decision to stay enrolled or waive coverage by September 15
Undergrads who are NOT invited to be on campus for Autumn (i.e., most of them) can waive Cardinal Care for Autumn (i.e., keep the insurance they have wherever they are studying) and then opt to enroll in Cardinal Care starting in the 1st quarter for which they are invited back. Another way of saying this is that ‘invitation to be on campus and subsequent arrival’ will be considered a qualifying event for 2020-2021.
The decision to enroll in Cardinal Care (at whatever point in time) is binding for the rest of the academic year (the only exception being petition to cancel coverage as a result of early conferral of degree)
Undergrads who are using Autumn as their ‘flex quarter’ (even though they may not be taking classes) will be automatically enrolled in Cardinal Care and will need to make the decision to stay enrolled or waive coverage by September 15
Undergrads using 'flex quarter' who are NOT invited to be on campus for Autumn (i.e., most of them) can waive Cardinal Care for Autumn (i.e., keep the insurance they have wherever they are studying) and then opt to enroll in Cardinal Care starting in the 1st quarter for which they are invited back. Another way of saying this is that ‘invitation to be on campus and subsequent arrival’ will be considered a qualifying event for 2020-2021.
The decision to enroll in Cardinal Care (at whatever point in time) is binding for the rest of the academic year (the only exception being petition to cancel coverage as a result of early conferral of degree)
Students who are term cancelled for Autumn quarter due to LOA (i.e., all fees rescinded) are not eligible for enrollment in Cardinal Care. A student going on LOA for the entire Autumn Quarter can work with Vaden's Insurance and Referral Office to identify options for coverage, if needed.
Students who are enrolled in Cardinal Care and go on LOA during a quarter remain enrolled in the plan.
Community Centers Students will have full access to the programs and services provided by the community centers. Students will have full access to the programs and services provided by the community centers. Students are only able to access publically available programs and services of the community centers.
Declaring a Major Yes. Students can declare a major. Yes. Students can declare a major. A student cannot declare on Axess while on LOA. However, they may arrange to have all the pieces in place (faculty advisor, program sheet completed, etc.), and officially declare once they are off LOA.
Dining Students who are approved to live in university housing are eligible to purchase a board plan and dine in R&DE retail locations. Students who are approved to live in university housing are eligible to purchase a board plan and dine in R&DE retail locations. Students are not eligible for dining during a leave of absence.
Email Students will sustain access to their Stanford e-mail Students will sustain access to their Stanford e-mail Students will sustain access to their Stanford e-mail
Financial Aid Students enrolled at least half-time are eligible for need-based support. No eligibility for Stanford scholarship funds during the Flex Term (even if enrolled in five free credits). The only exception is for Cardinal Care Insurance in cases where financial aid is provided during enrolled terms to cover that cost. No eligibility for financial aid when not enrolled, with exceptions for Cardinal Care Insurance.
Haas Students will have full access to all programs and services provided by Haas. Students will have full access to all programs and services provided by Haas. Students are not eligible for Stanford funded opportunities (grants and stipends). Students can continue to access online resources and advising from Haas Center staff.
Housing Enrolled students can have access to campus housing through (1) the special circumstances application process (2) because they are a non-traditional undergraduate living in graduate housing (3) if and when their class cohort is allowed to live on campus. Students can appeal to live on campus during their flex quarter if they are involved in a full-time on-campus opportunity such as research and/or cardinal quarter. Students on a leave of absence cannot live in housing.
International Students International students will continue to receive immigration advice and services from Bechtel. International students will continue to receive immigration advice and services from Bechtel. International students will continue to receive immigration advice and services from Bechtel to help facilitate their return to the university.
Library Resources Students will have access to library resources. As long as a student choosing to do a Flex Term has an active SUnet ID, they will have access to library resources. If a student has a full service SUNet ID, they will have access to all library resources.
Mind Over Money Students will have full access to the programs and services provided by Mind Over Money. In these unusual times, we particularly recommend students utilize the free 1:1 financial coaching program to help plan for and manage financial circumstances. Students will have full access to the programs and services provided by Mind Over Money. In these unusual times, we particularly recommend students utilize the free 1:1 financial coaching program to help plan for and manage financial circumstances. All publicly available Mind Over Money resources and programs will be available to students on a leave of absence.
Office of Alcohol Policy and Education Students will have full access to the programs and services provided by OAPE. Students will have full access to the programs and services provided by OAPE. Students can access all virtual recovery groups (AA, All-Recovery, Al-Anon, etc.) while on a LOA.
Office of Accessible Education Students will have full access to all OAE services through our websites, oae.stanford.edu and oaeconnect.stanford.edu. Students will have full access to all OAE services through our websites, oae.stanford.edu and oaeconnect.stanford.edu. OAE will provide on-going support to students on leave to help facilitate return and the necessary acommodations to complete any needed coursework.
Opportunity Fund Students will have access to the opportunity fund as normal. During this year, for all students, we will not cover rent/living expenses, storage (except for summer), passports, and any cost associated with international travel (for non international students). Will still support medical/dental expenses, citizenship/DACA/Visa fees, technology support, emergency travel (only for students who live on campus or need to come to campus), expenses associated with preparation for graduate or professional school admissions. Opp Fund WILL NOT cover conferences/workshops. As Flex Term is replacing the typical 'summer', the opportunity fund will support eligible students with the equivilant of the Summer Equity Grant (SEG) to assist with supplemental housing and expenses. This will be called the "Flex Term Grant" and is only for the 2020-2021 academic year. Students are able to apply for funding for expenses related to returning to being an enrolled student and would include citizenship/DACA/Visa fees. These will not be covered for students who have had 3 or more consecutive quarters of Leave of Absence.
Research, Cardinal Quarter, and other Stanford-funded Experiential Learning Students will have access to part-time projects while enrolled and may apply for projects in subsequent quarters. Students will have access to part-time projects (up to 10 hours/week or the equivalent of a 3 unit directed reading) during their Flex Term in any quarter. Students are eligible for full-time projects after at least two enrolled quarters, in spring or summer quarter. They may apply for projects for subsequent quarters. Students are not eligible for Stanford-funded projects. They may apply for projects for subsequent quarters when they would be eligible to participate.
Residential Student Staff (RAs, ETAs and ATAs) Residential student staff must be registered students enrolled in classes at Stanford in all quarters of their appointment. Residential student staff must be registered students enrolled in classes at Stanford in all quarters of their appointment. Students on a leave of absence are not eligible for residential student staff appointments.

Schwab Learning Center
 
Students with learning variability (ADHD, dyslexia) or a suspected learning difference will have full access to the SLC via our website at slc.stanford.edu. Upper class students can apply for tutor positions as well here Enrolled students with learning variability (ADHD, dyslexia) or a suspected learning difference will have full access to the SLC via our website at slc.stanford.edu. Students will be able to sign up for tutoring if they are enrolled in a class. Upper class students can apply for tutor positions here and tutor students during their flex term. Enrolled students with learning variability (ADHD, dyslexia) or a suspected learning difference will still have full access to the SLC via our website at slc.stanford.edu. Students will be unable to sign up for tutoring if they are not enrolled in a class. Upper class students can apply for tutor positions and tutor students during their LOA as long as they were enrolled in the quarter previous to their LOA. Upper class students can apply for tutor positions here for the quarter of their return as well. 
Student Employment Enrolled students may work in remote positions (or on campus when also living on campus and in-person work is essential). Look for positions posted on Handshake. Remote work assignments for students who are temporarily outside of the U.S is limited to jobs that are academic in nature (tutors, etc.) and not those that are regular hourly employment (office work, web design, etc.) and needs approval from Global HR. FWS positions are available for those who are qualified, however, FWS funds are not available to students working remotely from outside of the US. International students should check with Bechtel about their employment eligibility. Students may continue to work during their flex term, however, FICA taxes will be withheld. Remote work assignments for students who are temporarily outside of the U.S is limited to jobs that are academic in nature (tutors, etc.) and not those that are regular hourly employment (office work, web design, etc.) and needs approval from Global HR. You may have a FWS position during your flex term as long as you intend to enroll in the following quarter. The amount you earn is limited if you are enrolled in five or less free units. FWS funds are not available to students working remotely from outside of the US. If students take more than one quarter away from Stanford, a LOA form is required. Students who are unable to or elect to not enroll in three quarters, must apply for a leave of absence for those quarter(s) and may only be hired as contingent staff if an exception to the hiring pause is approved by the VP. Students who continue to work during a Leave or when not enrolled or when enrolled less than half time (which is 8 units) will have FICA taxes withheld.

FWS is not available for students on Leave.
Student Organizations Students will be able to fully participate in student orgs. Students on flex term will also be able to fully participate in their organizations. Including Presidents and Financial Officers Students cannot be involved as a member or leader in student organizations. They are able to attend public events.
Student Services Center Students will have full access to all Student Services Center services regardless of enrollment status. Students needing payment accommodations should contact the SSC to explore options. Students will have full access to all Student Services Center services regardless of enrollment status. Student Services Center is available to support students with needs related to their student status and/or with needs to return as an enrolled student
Tech Resources Students sustain access to VPN, Zoom, email, Slack, GoogleApps, etc. and equipment loans related to academic need from the Lathrop Learning Hub. Students sustain access to VPN, Zoom, email, Slack, GoogleApps, etc. and equipment loans related to academic need from the Lathrop Learning Hub. Students sustain access to VPN, Zoom, email, Slack, GoogleApps, etc. but are not eligible for equipment loans from the Lathrop Learning Hub.
Tutoring and Academic Skills Support Students will have full access to all tutoring and academic skills coaching, including that offered by the Hume Center, CTL subject tutors, and academic skills coaching. Students will have full access to Hume Center tutoring and CTL academic coaching but not to CTL tutoring when not enrolled in courses. Access to Hume Center tutoring and academic skills coaching on a limited basis to help students complete course work and/or return to campus.

University Committees
 
Students can serve on university committees. Students can serve on university committees. Students cannot serve on university committees.
Vaden Health Services
Campus Health Service Fee ('Health Fee')
$232 per quarter in 2020-2021
For 2020-2021, assessment of the Health Fee will be tied to on-campus housing, not to tuition – this is true for grads and undergrads and is a change to the way it has historically been administered.

Students who are in the local vicinity (or in the state) who have not been charged the Health Fee (because they are off campus) will be allowed to have care at Vaden through assessment of the ‘Access Fee’ (same amount as the Health Fee, but different name) – Vaden's Insurance and Referral Office can add this fee to the student’s Vaden bill or to the bursar bill
Undergrads in a ‘flex quarter’ will be assessed the Health Fee if living in on-campus housing, even if they are not taking classes in the ‘flex quarter'

Undergrads in a 'flex quarter' who are in the local vicinity (or in the state) who have not been charged the Health Fee (because they are off campus) will be allowed to have care at Vaden through assessment of the ‘Access Fee’ (same amount as the Health Fee, but different name). Vaden's Insurance office can add this fee to the student’s Vaden bill or to the bursar bill.
Students on LOA are not typically charged fees, including the Health Fee. If a student goes on LOA mid-quarter, the Health Fee is not prorated or rescinded.
Vaden Health Services
Counseling & Psychological Services (CAPS)
CAPS staff will continue to offer full telehealth services for students in California, and will continue to keep a team onsite for any students who need to be seen in-person. (Care provided under Health Fee.)
For students outside California, CAPS is able to provide care management services, including helping students connect to resources in their area, and supporting them while they are seeking care locally.
CAPS 24/7 emergency support services will continue as usual.
Services for undergrads using a 'flex quarter' are the same as for enrolled students. Students on LOA typically do not have access to Vaden's services.
Vaden Health Services
Medical Services
Vaden's Medical Services unit offers a mix of telehealth and in-person care. Students must be in California to have telehealth services. (Care provided under Health Fee.)
For students outside of California, staff can provide limited care management services.
Services for undergrads using a 'flex quarter' are the same as for enrolled students Students on LOA typically do not have access to Vaden's services.
Well-being at Stanford Well-Being's coaching staff provide services to all enrolled students (exclusively via televisit until further notice), regardless of location. (Health Fee assessment not required.)
Well-Being's Nutrition staff provide services to enrolled students (exclusively via televisit until further notice) who are in California (care provided under Health Fee). For students outside of California, the registered dietitians may be able to assist with connections to nutrition resources in the area in which they are living/studying.
Services for undergrads using a 'flex quarter' are the same as for enrolled students. Students on LOA typically do not have access to Vaden's services.
Wellness & Rec Centers Students off-campus will have access to our suite of virtual recreation activities from group exercise to e-sports (all free) to PE classes (regular rates). On-campus students will have virtual recreation plus access to the outdoor pools and the gear rental program. Additionally, limited outside activities including fitness classes, individual intramurals, and outdoor program clinics have been proposed. Students on a flex-quarter will have the same opportunities as students enrolled (with the exception of PE or other credit-bearing activities). Students on a leave of absense will have access to our free virtual recreation opportunities just as they did from March until now. That may change in winter quarter as we are looking at modifying our virtual recreation offerings.