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News on housing guarantee, earning requirements, campus zones, and student resources

In our eighth summer newsletter, we have an update from Residential & Dining Enterprises and many more developments that we hope will help students navigate the options available.

Hello students and families,

This week, we have an update from Residential & Dining Enterprises and many more developments that we hope will help students navigate the options available for the coming years, while gaining a greater understanding of the health and safety measures the university is implementing in response to the pandemic. 

Before we proceed, we would like to recognize that there is quite a bit before all of us at this time: racial justice, a presidential election, hurricanes, wildfires, coronavirus, economic strain, and more. We know our students and families are working through some if not all of these difficulties simultaneously. We want to acknowledge and recognize this weight, and your strength. We see and hear you, and we will do our very best to help you and help our community.

With respect to autumn quarter, here are the topics we’ll cover today.

  • An update from Residential & Dining Enterprises, including an update on the four-year housing guarantee 
  • New Stanford support in the form of waived earning requirements, course kits, and expanded technology support
  • webinar on COVID-19 testing to be held 11:30 a.m. PST, September 2, with President Tessier-Lavigne, Provost Drell and Stanford health leaders
  • The establishment of new zones on campus designed to maintain a safe and healthy academic environment
  • New special registration and transfer credit opportunities for students
  • A new Academic Advising video explaining enrollment choices 
  • A new resource summarizing programs and services available to students who are enrolled full time, on a Flex Term or on a Leave of Absence
  • New Quarterly Check-In and Flex Term FAQs from the Student Services Center
  • Move-in details for new arrivals and students already on campus


Residential & Dining Enterprises update

But first, we are pleased to share an update from our close colleague, Senior Associate Vice Provost for Residential & Dining Enterprises Shirley Everett:

Dear Students, 

This is always an exciting time of year, as the entire Residential & Dining Enterprises (R&DE) team prepares to welcome new and returning students to campus. A personal highlight for me is always visiting all the frosh dorms at NSO, along with other university leaders, to personally greet as many students and families as possible. 

This year, although circumstances have changed due to COVID-19, we want to ensure each of you knows, whether you will be living on campus or joining us remotely, you are welcome and valued. In R&DE, we believe students come first. You are the reason we are here! With this in mind, we have adapted our operations to continue serving you in a way that is safe for you, for our dedicated staff and others in our community. For example, we have changed our dining and café service, in alignment with county mandates, to take-out and have implemented enhanced cleaning protocols in dining, housing and across R&DE. On our website, you can learn more about how we can work together to keep everyone safe.  

Our nutritionists are available (whether you live on campus or not) to assist students who have food allergies, religious dietary requirements and other special diets and those who have questions about nutrition. For assistance with healthy eating, visit our Eat Well @ Stanford page. It includes a link to schedule a consultation.  

Great news! This week, students who are approved to live on campus autumn quarter received their assignments and other important information from R&DE Student Housing Assignments. We have included below information about move-in arrangements. Given the limited number of quarters undergraduate students are permitted to live on campus due to COVID-19, the 2020-21 year will not count against a student’s four-year housing guarantee. We anticipate that housing assignments for the 2021-22 year will again be part of a student’s four-year guarantee. 

Undergraduates who will be on campus autumn quarter will live in the new Escondido Village Graduate Residences, Building A (EVGR-A). EVGR features a Marketplace, where students can purchase pre-packaged meals and snacks. You can also use your Stanford Dining meal plan for take-out meals. Cardinal Dollars are accepted at the Marketplace, the Munger Market and the Axe and Palm. You can purchase from all three locations using the Food ToGo pre-order app. Munger Market also offers contact-free delivery. The Housing Front Desk (HFD) in EVGR-A is your source – seven days a week – for information and assistance in situations such as lock outs. You will receive contact information by email. The R&DE CARE (Community Access Response Enterprise) team is also available for after-hours check ins and lockouts. 

The new academic year will be one of change and adaptation. We want you to know, whatever the coming months may bring, R&DE is here to support you. Stay well. We wish you a successful autumn quarter! 

Warm regards, 

Shirley J. Everett, Ed.D., MBA
Senior Associate Vice Provost
Residential & Dining Enterprises


Gratitude for R&DE and all of you

We’d like to thank Shirley for her very thorough and thoughtful update from R&DE. We’ll cover the other topics summarized at the beginning of this email below our signatures.

We recognize that we have been gradually sending, over the past eight weeks, information to you about the coming academic year. We are updating the Re-Approaching and Campus Compact websites so you can find what you need.

We’d appreciate hearing from you. To get involved, share your ideas, or express your concerns, please go here. If you have any questions, please submit a ServiceNow ticket here. For academic planning discussions and related questions, please make an appointment with your academic advisor.

Sincerely, 

Susie & Sarah

Susie Brubaker-Cole, Vice Provost for Student Affairs
Sarah Church, Vice Provost for Undergraduate Education
 



New Stanford support in the form of waived earning requirements, course kits, and expansion of technology tools for remote students

Last week, we announced that during one’s Flex Term, students can access up to five free units. This is the first of several ways in which the university is working to help students meet their educational goals during this difficult period. 

In addition, courses that require supplies for experimental tests and projects to support learning outcomes are developing supply kits to send to students for remote learning. These include several courses across the Schools of Humanities & Sciences and Engineering (including art & art history, music, chemistry, physics, and mechanical engineering to name just a few).

With respect to financial support, while we had previously announced that the university would be waiving the summer earnings expectation for summer 2020 and reducing the academic year work expectation for 2020-21, Stanford will be eliminating the work expectation for 2020-21 entirely and replacing that expectation with scholarship funding. The usual summer earning expectation for 2021 will also be waived, which will impact financial aid packages for 2021-22. Please note that given our close proximity to the beginning of autumn quarter and the start of disbursing funds to students, this change will take time to be implemented.

We’re also pleased to share that Stanford is expanding its current technology support for students by providing additional financial support for remote students to improve or establish home internet and technology capabilities and increasing the amount of technology equipment, including laptops, that students can check out from The Hub. The initial wave of support since spring quarter has focused on low-income students and those who have the greatest demonstrated need. This latest program expansion will provide even more students with access to equipment and home internet improvements. In addition, the university is working with academic departments to map out a strategy that will provide subject-related collaboration tools intended to provide useful support for courses with specific technology needs. For more information on your support options, visit the Hub.


New zones on campus designed to maintain a safe and healthy academic environment

The university is creating a temporary campus zones program designed to maintain a safer and healthier academic environment, while preserving opportunities for the public to interact with campus lands. The new temporary zones will identify areas of the campus open to approved students, faculty, staff and postdoctoral scholars as well as areas accessible to the broader community. You’ll find more information here.

A significant change for faculty, staff, postdocs and students approved to be on campus is a requirement to visibly display their Stanford IDs when in any of the restricted zones. The new rule becomes effective on September 8. The university will be providing free lanyards to all students. Students living on campus will either receive lanyards as part of their welcome bags or they will be distributed through their on-campus residences. 
 

A map of Stanford’s main campus showing the locations of, and current restrictions in, different campus zones. (Image credit: Land, Buildings and Real Estate)



New special registration and transfer credit opportunities for students

The Faculty Senate Steering Committee met on August 27 via Zoom to unanimously approve policies that make these opportunities possible. Below is a quick summary. You’ll find all the details here

The special registration policies for 2020-21 apply to seniors who meet the eligibility requirements for Permit to Attend for Services Only (PSO) status and seniors who receive permission to register for a 13th quarter at Stanford. These students will be charged the special tuition rate of $150, rather than $5,476. Eligible Stanford seniors may apply for a 13th quarter in 2020-21 in the summer quarter.

The transfer credit policies apply to undergraduate and graduate students who enroll in online or correspondence courses at a non-Stanford, regionally accredited college or university during the 2020-21 academic year. A new policy eliminates the unit cap on such courses.


New Academic Advising video explaining enrollment choices 


Still making sense of the Flex Term, pondering a Leave of Absence or mapping out how to approach academic planning for the year ahead? Check out this informative video developed by Stanford’s dedicated cadre of Academic Advisors. 

Video thumbnail and play button



New resource summarizing programs and services available to students who are enrolled full time, on a Flex Term or on a Leave of Absence

Here it is, all in one place: the Stanford programs and services available to students depending on their enrollment status. You’ll find information here on Vaden Health Services, student employment, community centers, BEAM, Academic Advising, tutoring and academic skills support, the Haas Center for Public Service, Stanford Recreation & Wellness, and much more.

There’s some good news tucked in here:

  • The First Generation and/or Low Income Office is transitioning its Summer Equity Grant into a Flex Term Grant Program for 2020-2021. 
  • Students have asked for us to allow financial officers to serve as leaders in student organizations during their Flex Term and we've made this change.
  • The Office of Student Engagement is working to ensure that small organizations are able to continue to be recognized -- even if their membership fluctuates during this unusual year.


New Quarterly Check-In and Flex Term FAQs from the Student Services Center (SSC)

Here are comprehensive FAQs covering Stanford’s new Flex Term and Quarterly Check-In. You’ll find reminders on the basics we’ve shared in the past, plus detailed information for seniors, co-terms, international students and more. 


Move-in details for new arrivals and students already on campus

We are repeating here important information about the move-in process. For the safety of yourself and our staff, all students are required to wear face coverings and maintain a six-foot distance from others during their moves. Students are encouraged to pack light and will not be permitted to have move-in helpers when moving into EVGR-A.

Students NOT in summer housing

If you are not currently living in campus housing, your contract start date is September 12, but you will sign up for a check-in date and time according to your class cohort.

  • EVGR-A Resident Assistants will move in on Friday, September 4.
  • Frosh and transfer students will move in on Tuesday and Wednesday, September 8 and 9.
  • Sophomores, juniors, and seniors will move in September 8 to September 11.

Please go to the move-in portal to sign up for a specific time slot on one of the days allotted for your move-in. Please plan to arrive at the EVGR-A Housing Front Desk during the window of time that you select through this process. Although you may move in before September 12, your housing charges will not begin until September 12.

Students in summer housing

Your move from your summer residence to EVGR-A will be on Friday, September 4. You do not need to file a Summer Contract Change Request form in Axess, as all students in summer housing will have continuous housing between summer and autumn.

Please go to the move-in portal to sign up for a September 4th time slot to check in and receive your new key at the EVGR-A Housing Front Desk. Please plan to arrive during the window of time that you select through this process. You will return the key to your current room by 8 a.m. the following morning via the drop box at the Crothers Housing Front Desk. Please note that moving assistance is not provided in between quarters. If you have special circumstances, please reach out to your Residence Dean.


Getting answers to your questions

To get involved, share your ideas, or express your concerns, please go here. If you have any questions, please submit a ServiceNow ticket here

Please also visit our Re-Approaching Stanford website, which is regularly updated with timely Q&A and the latest information related to planning for this unusual year ahead. 

For academic planning discussions and related questions, please make an appointment with your academic advisor.