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Week 3 updates: winter quarter special circumstances housing and more

A student-designed infographic features quick and clear information about mental health and well-being support services.


Hello students and families,

We hope Week 3 is progressing well for you, that you are enjoying your classes, reconnecting with friends, and looking forward to the time when we can be together again.

With all these things in mind, here are 9 things to know this week:

  1. We are hearing from many students that they would love quick and clear information about mental health and well-being support services. We are thrilled to provide you with inclusive and equitable options for supporting your well-being, wherever you may be. Check out this student-designed infographic for more information.
  2. We are launching the winter quarter special circumstances housing process. We are accepting applications beginning today, and through 6 p.m. PDT October 9. You’ll find more information below our signatures.
  3. Next week, we will provide more information on winter break housing for students currently residing on campus.
  4. We know many of you use Carta to research the courses you are thinking about taking in the future. We have posted an update on a new student-led version of Carta. Check it out.
  5. StanfordVotes has launched an Instagram campaign that profiles individual students from each of the 50 states. Posts are accompanied with each state’s voting information, registration deadlines and other rules and regulations about absentee voting. You can learn more here. 
  6. Several interlopers joined Professor Perry Kleinhenz’s course MATH 19, writing the N-word and showing a graphic video in their background. The course is not open to guests, and the instructor has reset his Zoom settings to ensure that interlopers cannot access future meetings. Professor Kleinhenz feels badly that students in his class were exposed to racial slurs and pornography and has taken steps to ensure an incident like this doesn’t happen again. We have taken this opportunity to remind all faculty members of this risk and to share some Zoom best practices and ways to avoid this situation. There’s excellent info here for students too.
  7. We would like to clarify that the COVID testing cadence has not changed. Stanford students are still required to be tested once per week. We recognize students are receiving communication from Verily that says otherwise. A recent change to the Verily system that allows students who wish to be tested more than once weekly resulted in this miscommunication. We are working with Verily to address this as quickly as possible. 
  8. Flu shots are available now at no cost to all students who paid the campus health service fee. We’ve set up an appointment system to reduce crowds and provide for physical distancing. Here’s more information.
  9. Lastly, in case you missed the good news: students living on campus can soon welcome essential visitors into their homes, and can form households (aka social pods) with up to eight people. We are working on implementation details. Watch your email for more information.

And that’s it for this week! We look forward to seeing you here next week, with more updates and information on how we’re seeking to support you.

In the meantime, if you have any questions, please submit a ServiceNow ticket. For academic planning discussions and related questions, please make an appointment with your academic advisor.


Susie & Sarah

Susie Brubaker-Cole
Vice Provost for Student Affairs

Sarah Church
Vice Provost for Undergraduate Education

Winter quarter special circumstances process

The application process for students with special circumstances who would like to request to live on campus during winter quarter in addition to their approved quarterly cohort assignment is now open. If you feel you may have special circumstances that warrant consideration for these limited opportunities, please submit an eligibility application before 6 p.m. PDT on Friday, October 9.  While we hope very much to be able to proceed with our winter quarter plans, we also remind everyone that this is contingent on Santa Clara County public health orders.  

Special circumstances include but are not limited to the following:

  • international students who may face travel or visa complications; 
  • students experiencing homelessness or housing insecurity;
  • students with home environments that prevent them from being able to participate in a remote learning environment or are unsafe; 
  • student-athletes approved to prepare for and compete in their intercollegiate seasons; 
  • undergraduates with a compelling academic need to be on campus. 

We have added the “compelling academic need” special circumstance. This addition is to help ensure that our students who need access to campus facilities in the winter quarter to remain on track in their academic program are able to do so. For example, students may need to take an in-person course or work on an honors or capstone research project on campus. These requests will be reviewed by the appropriate department or program, which will then make a recommendation for approval or denial by their School deans’ office. Students who wish to apply for housing eligibility based on academic need are strongly encouraged to consult with their major or program advisor before doing so.

As a reminder, undergraduate students who are currently living on campus do not need to re-apply for housing eligibility. Undergraduate students who were approved through the fall review process and made the decision not to live on campus in the fall also do not need to re-apply. 

Students who are approved to live on campus through the eligibility application will need to submit a winter quarter housing application to receive a housing assignment. More information about that process will be sent to all students approved to be on campus for winter quarter.  We anticipate the application portal opening in mid-October. We will conduct a similar eligibility request process for each subsequent quarter.